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ICEGATE – Guide on What is ICEGATE? & How Does it Work?

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ICEGATE

What is ICEGATE?

Indian Customs and Central Excise Electronic Commerce/Electronic Data Interchange (EC/EDI) Gateway or ICEGATE is basically a website which has greater than 8500 users. This commercial portal is created to answer the needs of the both trader carriers and cargos using the e-filing services. This also is used to aid the custom department’s clientele of India.

ICEGATE – Services and Advantages

The ICEGATE portal is used to serve for the infrastructure project that aids for the fulfilment of the Custom department’s Electronic Commerce or Electronic Data Interchange and also fulfills the Data Communication requirements. According to statistics, the portal has helped more than 6.72 lakh importers and exporters. It is also connected with 15 different types of the partners which are working with the Customs EDI for transmitting a message. This also accelerates some clearance from the Customs.

This will also help in facilitating various electronic services that include the electronic filing of the Bill of Entry and also the Shipping Bill.

This portal also helps in different services like:-

  • The facilitation of registering for IPR online
  • Verification status of the IE code
  • It is also helpful in tracking the document status for the Customs EDI
  • Online payment of custom duties
  • Refund through IGST
  • Online verification of DEPB/DES/EPCG license
  • Finding data using PAN
  • Redirection to different websites that are related to Customs
  • Offering other rounds the clock services

Need for registration through ICEGATE

Generally, a person is required to register with the ICEGATE for filing the Bill of Entry, the input shipping bills and other important documents through online mode. In general, this ICEGATE registration is very essential for making a transaction using all or any part of the EDI customs port.

The registration is essential for –

  • Export
  • Import
  • Consol manifest
  • IGM or Import general manifest
  • EGM or Export general manifest

What are the steps to register for ICEGATE?

The steps for registering are very simple that anyone can do it by themselves. The steps are mentioned below:-

  • Step 1 – One needs to log in to the ICEGATE website – https://www.icegate.gov.in/.
  • Step 2 – Find out the registration link on the homepage of the website.
  • For signing up through the e-commerce website of the CBEC or Central Board of Excise & Customs, a person needs to click on this ‘Simplified Registration’ button.
  • Step 3 – Input and verify for GSTIN, IEC, and also the temporary password which is sent by the portal.
  • Step 4 – Input all the required details and complete the registration form.
  • Step 5 – Input the unique given ICEGATE ID and the password.
  • Step 6 – There will be 2 different types of OTPs would be generated and it will be sent to the person’s registered mobile number and email ID.
  • Step 7 – The applicant must enter valid OTPs and complete the registration.
  • Step 8 – Verify all the details entered and select the ‘Finish’ button.

If the applicant needs to change their email ID or any other details which are entered on the form, one can do it by clicking on this link which is marked by “Click Here”. For this, one would be required to share their alternative mobile number and email ID. After which the OTP would be generated and will be sent on their alternative email ID. It is advised to enter correct details or it might lead to rejection of the bills.

ICEGATE Registration: Documents required

The applicants are required to submit some of the documents for completing the registration process. This table states the various essential documents required for registration –

S.N.

ICEGATE Registration: Documents required

1.

Aadhaar card

2.

Voter ID card

3.

Driving license

4.

Passport

5.

Authorization Letter

6.

Permit or License

7.

Authorization to G Card or F Card

8.

Order of Commissioner or Authorization Letter

What are the various benefits of using the ICEGATE Portal?

Through the introduction of the ICEGATE portal, the department of Customs now has become much more accountable. This also has helped the Customs department in minimizing the complaints which are related to the delivery of consignment from both ends of the importers and also the exporters.

Some of other benefits of the ICEGATE portal include –

  • The website helps in the e-filing of the import and export declarations
  • It has allowed the customs for replying to the importers and also the exporters after the Shipping bills and Bills of Entry are assessed.
  • It will help exporters and importers in viewing and tracking the online status of the document’
  • This portal is very handy in raising a query and also in receiving prompt replies.

ICEGATE helps not only the cargo carriers, traders and but also other individuals using the Customs Department for tracing the location status and the material of such bills. This will help such people so that their businesses can be benefited through the use of the portal. With such information available, one can choose our invoice discounting services and also raise the necessary funds for meeting the working capital requirements. One can use the unpaid invoices and also access the funds at the attractive repayment terms.

Other services offered by ICEGATE

There are many other services such as online payment of taxes and others which are hosted on the ICEGATE portal for providing a single solution to its users. Below is the list of various services offered by ICEGATE.

They are:-

  • Online payment
  • Registration of for Intellectual Property Rights or IPR online
  • Tracking of document status using Customs EDI.
  • Verifying online of the DES/DEPB/EPC licenses.
  • The IE code status
  • Using the PAN-based CHA data

This also aids the customs department in exchanging the data between some important government online portals.

ICEGATE Bill of Entry

What is the Bill of Entry?

Bill of Entry is a legal document that needs to be submitted mandatorily to the customs department using ICEGATE in the procedure of customs clearance. This is filed by the importer or Clearing House Agent or CHA. After the bill of entry is once filed on or prior to the arrival of the goods, importers would be able claim the ITC on goods.

Filing the Bill of Entry

The Bill of Entry needs to be filled by the Importer or Clearing House Agent (CHA) who is appointed on importer’s behalf. Companies or firms that are importing such goods from some countries also need a Bill of Entry.

The Bill of Entry has the following details:-

  • IGST
  • Port code
  • Customs duty
  • Additional duty
  • Mode of payment.
  • Value of the goods
  • Date and BOE number
  • Address and name of the Importer
  • GSTIN, IEC code, and PAN numbers

How can one track the Bill of entry through ICEGATE?

As mentioned above the ICEGATE is an online filing service website for traders as well as the logistic cargo operators. This would also aid the exporters and traders in tracking the clearance status on various goods in different services provided by the ICEGATE website. Tracking the ICES or Indian Customs EDI system through the ICEGATE portal is very easy and simple.

  • Go to the ICEGATE Portal:  https://enquiry.icegate.gov.in/enquiryatices/beTrackIces
  • Choose the Port code using the dropdown menu
  • Input Bill of Entry number.
  • Input Bill of Entry’s date and also the Captcha in the required fields.
  • Select the “Submit” button.
  • The details will get displayed.

ICEGATE Shipping Bill

What is a Shipping Bill?

When things are sent to foreign countries by the Indian traders, it is compulsory to furnish legal documents to the customs departments through the ICEGATE for the clearance of the goods while shipping them. The shipping bill necessarily contains the exported goods details, value of the goods, seller name, buyer name and also the tax details which were paid by the sender. This aids in the claiming of the duty drawback, extra charges paid and additional duties.

Types of Shipping Bill

As mentioned above the Shipping Bill is an essential legal document that is issued by the shipping agencies to export goods from India to many other countries and also to bonded warehouses to many other places.

Basically there are 5 different types of Shipping Bills, which are classified depending on the duty drawback and customs duty.

  • Free Shipping Bill
  • Coastal Shipping Bill
  • Dutiable Shipping Bill
  • Drawback Shipping Bill
  • Shipping Bill for the Shipment Ex-Bond

How can one track the Shipping Bill through ICEGATE?

As mentioned above the ICEGATE is an online filing service website for traders as well as logistic cargo operators. This would also aid the exporters and traders in tracking the clearance status on various goods in different services provided by the ICEGATE website. Tracking the ICES or Indian Customs EDI system through the ICEGATE portal is very easy and simple.

  • Go to the ICEGATE Portal:  https://enquiry.icegate.gov.in/enquiryatices/beTrackIces
  • Choose the Port code using the dropdown menu
  • Input Shipping Bill number.
  • Input Shipping Bill’s date and also the Captcha in the required fields.
  • Select the “Submit” button.
  • The details will get displayed.

Explain about the Bill of lading

Bill of lading is an essential receipt which is issued by the captain or agent of the carrier company or the carrier’s owner. It is generated for acknowledging the different goods for its shipment using airways or seaways. This bill contains a very detailed list of the cargo with quantity and size. The bill of lading is generally used by its importer for filing the bill of entry. Bill of lading acts as an evidence for the contract of the carriage.

What is IGM in shipping?

IGM or Import General Manifest filing is used for the filing of the cargo before coming to the port of the importing country or the destination port through the customs department. This IGM is also filed by the carrier or using his agent which has filed using the Airway bills or Bill of lading.

IGM has the following details:-

  • Bill of lading
  • Consignee details
  • Description of goods
  • The number of packages
  • Shippers details and name
  • Details of the vessel,  ship, or aircraft

On filing the details of the IGM incorrectly, then the import custom clearance documents would get rejected. If the IGM gets filed very incorrectly, then these details need to get amended with the custom department before using the customs clearance.

What is EGM?

Export General Manifest or EGM is the necessary documents which needs to be filed by the shipping agents or carrier using the customs department. It needs to be filed after the export occurs through the country’s airways or port.

EGM has many details like

  • Details of exporter
  • Details of shipping goods.
  • Value of goods in the aircraft or vessel

Customs departments are the ones which release the shipping bill that is based on EGM which is filed by goods shipping carrier service.

SWIFT: SINGLE WINDOW INTERFACE FOR FACILITATING TRADE

There are many benefits 0f the SWIFT or SINGLE WINDOW INTERFACE FOR FACILITATING TRADE. Some of them are:-

  • It uses an Integrated Declaration which has replaced 9 different documents
  • Online clearances reduce the cost of traveling and also the time consumed through the process.
  • There is also an automated routing that uses the following involves 4 steps that are Receive, Route, Process and Respond

The introduction of the SWIFT and ICEGATE facilities is useful in improving the ease of doing business.

ICEGATE FAQs:

1. Is it necessary for filing documents using mail id registered with the ICEGATE portal?

No, it is not necessary for filing documents using mail id registered with the ICEGATE portal. You can fill it with a non-registered email id too.

2. What is the number of registered users on ICEGATE?

As of 2021, there are 43542 registered ICEGATE users.

3. What is the difference between the Bill of Entry and the Bill of Lading?

Exporters or importers create this Bill of Entry and it has the details of the documents which are being used for shipping the goods. Whereas Bill of Landing is created by shippers and it contains the details of the goods which are being shipped to another country.

4. How many types of Bill of Entry procedures are there?

There are three types of Bills of Entry procedures in India.

5. What are the three types of Bill of Entry procedures?

The three types of Bill of Entry procedures are:- ● Ex-bond Bill of Entry ● Warehousing Bill of Entry ● Bill of Entry for home consumption

6. What is a Custom duty?

Customs duty is a kind of tax or a type of duty that is imposed through the Customs Act of 1962 on imported or exported goods and services.

7. How much is the custom duty?

It lies between 5% and 40% and depends on the different types of items being shipped. This also depends on the country where the goods are being shipped or are imported to India.

8. Who can get the IGST refund?

A person whose shipping bill has been validated against GST returns.

9. Can one pay the customs duty online?

Yes, one can pay the custom duty online through the ICEGATE website. There are 20 different banks available on the portal.

10. What does IEC stand for?

IEC full form is Import and Export code and it is a 10 digit code which is issued by the Indian government and DGFT.

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ICEGATE News

A comprehensive view of GST portal functionality: Process of claiming ITC not included in the GSTR-2A/2B

Taxpayers can now claim their Input Tax Credits directly on their GST account even when GSTR -2A or 2 B forms are not populated. The GST functionality has been modified to help increase the momentum of the good imports, searching Details in Bill of Entry and recreating lost records in ICEGATE.

Some of the important GST parameters that would be displayed are IMPG (indicating Good Imports), Time period details regarding GSTR-2A’s redirection status of Inward supplies and the details related to Bill of Entry such as Port Code, Taxable value, BoE data and BoE number. It is vital for taxpayers to ensure the correct entry of details from BE documents after validating in the ICEGATE portal.  Customers can now fetch BOE details in not more than 30 minutes before the triggering of the query. Search BoE functionality helps in the creation of Port codes and ICEGATE screenshots that can help in the exact tax calculation.

Updated Date: 28-09-2021


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